How is the billing done?
Billing at Mobility HR is conducted on a monthly basis, grounded on the provided purchase order. This purchase order is formulated from a proposal that encompasses a salary simulation, salary costs, and the pricing terms of our services.

What are the standard billing and payroll timelines?
Invoices are issued in either Euro, USD, or Sterling. Confirmation of information must be completed by the end of the month. Invoices are dispatched on the 15th of the preceding month (M-1) and must be settled by the 20th of the current month (M). Salaries are disbursed by the end of the month, although the exact date can vary depending on the country.

Does Mobility HR issue payslips?
Yes, Mobility HR provides payslips in line with the legal specifications of the host country.

Can the local salary be determined in a foreign currency?
Typically, employees must be paid in the local currency of the country, and the salary has to be outlined in local currency in the employment contract. If feasible, the employee will receive payment in the currency of their preference, considering the associated exchange rates and bank charges.

Can the payment cycle be altered?
Mobility HR is able to process salary payments outside the standard payroll cycle, except in certain countries where this is not permissible.

Can Mobility HR disburse the salary in a country other than the host country?
Yes, Mobility HR can pay salaries in a foreign country, given that the labor laws of the host country permit this.

How are taxes and social security contributions managed for employees under a PEO solution?
At Mobility HR, we handle employer, employee, and tax charges as per the requirements of the host country. Employee income tax and social security are deducted from the gross salary during the monthly payroll process and remitted to local authorities as necessary. These deductions are declared on the employees’ payslips. In countries where the employee is responsible for their own tax filings, we assist employees in calculating their taxes and submitting their returns to the authorities.

How does Mobility HR deal with business expense reimbursements?
We review the expenses to determine their taxability according to the tax regulations of the host country. Non-taxable expenses are processed and reimbursed net of tax or charges. “Taxable” expenses are incorporated into the salary to be treated as part of the payroll and reimbursed post tax and charge deductions.

Can the client directly reimburse business expenses for employees under a PEO solution?
While we recommend processing expense reimbursements through our PEO solution, it’s not obligatory in all countries. If you choose to manage employee expense reimbursements yourself, we will not be responsible for ensuring their correct management and compliance.